The preparation office of the National Institute of the Arts was approved by the Executive Yuan on October 22, 1979 and was established on July 1, 1982. The Accounting Office was established in accordance with organization regulations.
In 1996, to meet the trends and ideals of university autonomy, to improve deteriorating financial conditions and to overcome resource allocation difficulties, the school fund was implemented, which facilitated independent financial operations, spontaneous income-generating management and appropriations for national universities and colleges from the original governmental budget system. The school fund continued to be supervised and regulated by the Ministry of Education. Since the implementation of the school fund in 1998, the major source of income has been the general grant for teaching researches from the Ministry of Education, followed by tuition and miscellaneous revenue and finally from independently raised funds.
Our office provides the University with accounting services with enthusiasm under the purview of the existing laws and regulations to meet the needs of the school’s growing operations and so a complete financial system can be established for the University. Our major responsibilities include:
(I) Preparations for estimates and budgets
Annual budgets for the University are appropriated in accordance with the standards established by the Ministry of Education. The amount of estimates and budgets is planned and approved. From estimates to budget proposals, legal budgets and budget allocation, each step follows the regulations in the Handbook for Preparing Subsidiary Agencies Budget of Central Government General Budget of the Directorate-General of Budget, Accounting and Statistics. The whole legal budgeting process is completed after the Legislature passes the third and final reading.
(II) Control and review of expenditures and revenues
1. At the start of each fiscal year, an amount of budget is appropriated by a facilitator in accordance with the scheduled plan to each academic and administrative department for its operations and equipment cost.
2. All incomes are handled in compliance with the Expenditure and Revenue Management Handbook. All expenses are under the budget control over the amount appropriated and income status. Related laws and regulations are the base for the review of expenditures and revenues. Review over subsidies or expenditures for entrusted research projects is carried out in accordance with the regulations established by subsidizing and entrusting authorities or contracts.
(III) Bookkeeping Process
All accounting processes have been totally computerized, including appropriations of the annual budget expenditure for the school fund and budget reserves payable and receivable, all transfer vouchers, bookkeeping records, monthly reports, budget implementation monthly status reports, bi-annual accounting reports and statements of final accounts.
We believe in promoting the accountability of services and expenditure, streamlining the administrative process and enhancing performance with constant reviews and improvements so as to reach the ultimate goal of supporting instruction and research.
IV. Developmental Objectives:
Since the school fund was implemented, the computerization of accounting affairs has been promoted. With fewer and fewer government subsidies available, the primary goal for our school fund in accordance with the University’s developmental needs is to open up more sources of income, cut expenses and strengthen cost-benefit analysis.